How to check the ink or toner levels on my printer

From the Systray Icon

Note: None of the following steps work if you have not installed the software that was included with your printer. It's also important to note that every printer is different; these rules are meant as a general guideline.

  1. Turn on the printer.
  2. Locate the printer settings, often found by or right-clicking the printer icon in the Systray in the bottom right-hand corner of your screen by the time.
  3. Within the printer settings software, you should see the toner levels for currently installed cartridge. Below are a few different examples of how the ink level screens may look.

Available toner in laser printer
Samsung Laser printer available toner example

Ink printer available ink
HP Photosmart 7900 available ink example

Through Printer Menu

Note: Keep in mind that every printer is different, and the following steps are generalized. For explicit instructions on checking ink levels, consult your printer's documentation.

  1. Turn your printer on.
  2. Locate the Menu button and use the appropriate navigation keys for find a Status or Reports section.
  3. Print a System Data or Status page to see current toner levels.

Additional information

  • See our ink cartridge and toner definitions for further information and related links on these terms.