How to create a bulleted and number list in Microsoft Word

Updated: 05/21/2018 by Computer Hope

This page should answer any of the questions you may have about creating different bulleted and numbered lists in Microsoft Word including any advanced lists. This document applies to Microsoft Word 2000, however, other versions of Microsoft Word should have similar steps.

Microsoft Word bullets button

Above is an illustration of the numbering and bullets button located on the formatting toolbar, which is often located on the top left of the screen.

How to create a bullet list in Microsoft Word

To create a bulleted list in Microsoft Word, follow the steps below.

Tip: The Microsoft word keyboard shortcut key to create a bullet is Ctrl+Shift+L.

  1. Position the cursor where you want to insert the bullet list.
  2. On the Home tab in the Ribbon, click the bullet list button, as shown at the top of the page.
  3. If successful, you should have a bullet. Type any text and press Enter to start the next bullet. To end the bullet list, press Enter twice.

Below is an example of a bullet list.

  • One bullet
  • Two bullet

How to create a numbered list in Microsoft Word

To create a numbered list in Microsoft Word, follow the steps below.

  1. Position the cursor where you want to insert the number list.
  2. On the Home tab in the Ribbon, click the number list button, as shown at the top of the page.
  3. If successful, you should have a number one. Type any text and press Enter to start the next number in the numbered list. To end the numbered list, press Enter twice.

Above is an example of a numbered list.

How to create a numbered list with letters

To create a numbered list that also contains a letter list in Microsoft Word, follow the steps below.

  1. Position the cursor where you want to insert the number list.
  2. On the Home tab in the Ribbon, click the down arrow next to the number list button.

Number list arrow

  1. In drop-down window that appears, select one of the numbered list options with letters.
  2. Type the text for the first lettered bullet item.
  3. Press the Enter key to add additional lettered bullet items.

Below is an example of a numbered list using letters instead of numbers.

  A. First bullet using letter
  B. Second bullet using letter
  C. Third bullet using letter

To create a numbered list that also contains a letter list in Microsoft Word, follow the steps below.

  1. Position the cursor where you want to add a bulleted item using a letter.
  2. Press the Enter key, then press the Tab key.
  3. Press Enter again to add additional lettered bullet items.

Below is an example of a numbered list with letters in it.

  1. One numbered
  2. Two numbered
         a. Two numbered again
         b. Two numbered again
  3. Final numbered

How to create multiple paragraphs without creating a new bullet or number

In some situation you may need to have multiple paragraphs in a numbered or bullet list. To do this, follow the steps below.

  1. Position the cursor where you want to insert the number list.
  2. Either click on the number button or bullet button (as shown at the beginning of the document) or click Format and then Bullets and Numbering.
  3. When you're ready to insert a new line without creating a new bullet or number, press Shift+Enter.

Below is an example.

  1. One numbered
  2. Two numbered

    More text without a number
  3. Final numbered.

How to create a bullet list with a numbered list

To create a numbered list that also contains a letter list in Microsoft Word, follow the steps below.

  1. Position the cursor where you want to insert the number list.
  2. Either click on the bullets button (as shown at the beginning of the document) or click Format and then "Bullets and Numbering..."
  3. When ready to insert a numbered list in the bullets, press the bullets button or click Format and then "Bullets and Numbering..."
  4. When you need to switch back to bullets, click the numbering button again or click Format and then "Bullets and Numbering..."

How to create a numbered list with a bulleted list

To create a numbered list that also contains a letter list in Microsoft Word, follow the steps below.

  1. Position the cursor where you want to insert the number list.
  2. Either click on the number button (as shown at the beginning of the document) or click Format and then "Bullets and Numbering..."
  3. When ready to insert a bullet list in the numbered list, press the numbering button or click Format and then "Bullets and Numbering..."
  4. When you need to switch back to the numbered list, click the bullets button again or click Format and then "Bullets and Numbering..."

How to change the bullets used or change the appearance of the numbers

After creating the numbering list or the bullets list, if you need to change the appearance, click Format and then the "Bullets and Numbering..." option. You can adjust the format through the new Bullets and Numbering window. Below, is an example of what this window may look like in Microsoft Word.

Microsoft Word bullets window

Additional information