How to insert a picture or clip art into an Excel file

Updated: 01/05/2018 by Computer Hope

Microsoft Excel logoAdding pictures and clip art to your documents can enhance their visual appeal and help convey information more clearly. To insert images into your Microsoft Excel files, select your version from the list below and follow the instructions.

Excel 2007 and later

  1. Open Microsoft Excel.
  2. Open an existing document or start a new one.
  3. Click on any cell to select it.
  4. At the top of the screen, click the Insert tab (Excel 2010 shown below).

Insert tab menu

  1. Under the Insert tab, select the image type you are interested in: Picture, Clip Art, Screenshot, or Photo Album.
  2. Find and select the image on your computer you want to insert, then click the Insert button.
  3. Once the image has been inserted, you can move the image to anywhere in the spreadsheet you want. You can also resize the image by moving your mouse pointer to the corner of the image, then click and drag to the desired size.

Tip: Once added, users may make adjustments to images by right-clicking and selecting Properties from the drop-down menu.

Excel 2003 and earlier

  1. Open Microsoft Excel.
  2. Open an existing document or start a new one.
  3. Click on any cell to select it.
  4. At the top of the screen, click Insert, move your cursor over Picture, and then select Clip Art... or From File... as shown in the following image.

Excel 2003 insert menu

  1. Select your image then click the Insert button.
  2. Open the Picture Toolbar by clicking View, Toolbars, and then Picture.
  3. Make appropriate adjustments to your image, then save.