How to insert a picture or clip art into an Excel file

Updated: 05/04/2019 by Computer Hope
Microsoft Excel logo

Adding pictures, clip art, and other types of images to a spreadsheet can enhance the visual appeal and help convey information more clearly. In Excel, you can add many types of picture files, including BMP, GIF, JPG, PNG, and TIF files. You can also add 3-D models, icons, and SmartArt to an Excel spreadsheet.

To insert images into your Microsoft Excel spreadsheet, select your Excel version from the list below and follow the instructions.

Excel 2016 and later

  1. Open Microsoft Excel.
  2. Open an existing document or start a new one.
  3. Click on any cell to select it.
  4. At the top of the program window, click the Insert tab.
  5. On the Insert tab, click the Illustrations option.

Excel 2016 Insert tab menu

  1. Select the image type you want to insert: Pictures, Online Pictures, Shapes, Icons, 3D Models, SmartArt, or Screenshot.
  2. Find and select the image on your computer you want to insert, then click the Insert button.
  3. Once the image has been inserted, you can move the image to anywhere in the spreadsheet you want. You can also resize the image by moving your mouse pointer to the corner of the image, then click and drag to the desired size.
Tip

Once added, users may make adjustments to images by right-clicking and selecting Format Picture or Size and Properties from the drop-down menu.

Excel 2007 to 2013

  1. Open Microsoft Excel.
  2. Open an existing document or start a new one.
  3. Click on any cell to select it.
  4. At the top of the program window, click the Insert tab (Excel 2010 shown below).

Insert tab menu

  1. On the Insert tab, select the image type you are interested in: Picture, Clip Art, Screenshot, or Photo Album.
  2. Find and select the image on your computer you want to insert, then click the Insert button.
  3. Once the image has been inserted, you can move the image to anywhere in the spreadsheet you want. You can also resize the image by moving your mouse pointer to the corner of the image, then click and drag to the desired size.
Tip

Once added, users may make adjustments to images by right-clicking and selecting Properties from the drop-down menu.

Excel 2003 and earlier

  1. Open Microsoft Excel.
  2. Open an existing document or start a new one.
  3. Click on any cell to select it.
  4. At the top of the program window, click Insert, move your cursor over Picture, and then select Clip Art... or From File... as shown in the following image.

Excel 2003 insert menu

  1. Select your image then click the Insert button.
  2. Open the Picture Toolbar by clicking View, Toolbars, and then Picture.
  3. Make appropriate adjustments to your image, then save.