When referring to printing, collate is a term used to describe how printed material is organized. For example, if you had a document that was five pages long and was printing multiple copies with collate enabled it prints pages 1,2,3,4 and 5 in that order and then repeat. However, if collate was disabled and you were printing three copies of those same five pages it would print pages in this order: 111, 222, 333, 444, and then 555. The picture is an example of collate printing enabled and disabled.
Keep in mind that "Collate" is grayed out unless you're printing multiple copies.
How to collate print
Collating is often enabled by default, however, can be adjusted through the print window that appears before printing. For example, in Microsoft Word a user would enable or disable collate by performing the steps below.
- Open Microsoft Word and the document you want to print.
- Click the print icon or click File and then Print.
- In the Print window, increase the number of copies and then check or uncheck the collate option to enable or disable it.
Almost all document programs have a collate option in the print settings or print window that appears when printing a document.