Use the Microsoft Word Format Painter to copy formatting

Updated: 08/03/2018 by Computer Hope

Format painter in Windows 2010Microsoft Word Format PainterIf you are looking to copy how one set of text is formatted to another, you may do so by using the Microsoft Format Painter option, shown in the pictures to the right. The top image is an example of Format Painter in Microsoft Word 2010, and the bottom picture shows this option in earlier versions of Word.

For example, if you have created a heading in Microsoft Word that uses a formatting you like, you can easily apply that formatting to another section of text. To do this, highlight the formatted text and click the Format Painter option. You can now use the brush to "paint" another section of text, and it will be formatted the same way.

The Format Painter tool in Microsoft Excel works very similarly. It allows you to copy the formatting of one cell to another cell.

Additional information

  • See our copy and format definitions for further information and related links on these term.