How do I setup rules in Microsoft Outlook?
Microsoft Outlook allows users to set up rules to help handle and control all mail sent and received through Microsoft Outlook. To start creating a Microsoft Outlook rule, follow the steps below.
- Open Microsoft Outlook.
- Click Tools.
- Click Rules Wizard.
- Click the New button and run through the wizard. Below are some examples of the different rules that can be setup through the Microsoft Outlook Rules Wizard.
Move a specific mail to a folder within Outlook
Setup a rule to move e-mails based on the content of the e-mail. For example, you may want to move any incoming mails with auto reply message to the Deleted Items folder. To do this, follow the steps below.
- Select Check messages when they arrives.
- Check the box with specific words in the subject or body. In the below rule description window, click specific words and type: out of office, autoreply, and auto reply.
- Click Next.
- Check the box move it to the specified folder and stop processing more rules. In the below rules description window , click Specified and select the folder deleted items. You can also make it so all files are deleted automatically.
- Click Finish.