1. A signature or signature block is data used for identification purposes most often found in e-mail messages. A signature may be as simple as the individual's name or alias, contain additional information such as a job description, company, e-mail address, position, phone number, URL, quote, funny saying or joke. Below is an example of the Computer Hope signature sent with all of our e-mails.
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In the below picture, is an example of a window that will appear when composing a new e-mail message. In our example, the signature is automatically inserted any type a new e-mail message is being composed.
E-mail signature etiquette
- Keep the signature as small and simple as possible. We suggest no more than four lines.
- Your signature doesn't need to be a complete bio of yourself. If you have five different phone numbers, you shouldn't post all five of them in your signature. Often a cell phone number is enough.
- Have a divider or empty lines between the signature and main message.
- Don't advertise more than your web page. Everyone gets bombarded enough by e-mail solicitation.
2. Signatures are also often found on online communities and forums as a way for a user to identify themselves, something they enjoy, etc. Great examples of online signatures can be found on the Computer Hope forum.