Form letter

Updated: 11/13/2018 by Computer Hope

form letterA form letter is a standard document that is created by combining the document and unique data such as names, dates, or other unique data to form a letter. Form letters make it easier to get all pertinent information and present it in an easy to read format in a unique way for each reader.

Below is an example of database data containing two names and cars they are known to own, a form letter, and the results of the first finished form letter using the database data.

Database data

John Smith, Nissan, 1997, Black
Jane Doe, Honda, 2003, White

Form letter example

Dear <first name>,

My car dealership is in desperate need of a used <car color> <car year> <car type> and would be willing to trade in your car at double its value. Please get back to me, so we can get you in a new car.

Example of completed form letters

Dear John,

My car dealership is in desperate need of a used black 1997 Nissan, and would be willing to trade in your car at double its value. Please get back to me, so we can get you in a new car.
Dear Jane,

My car dealership is in desperate need of a used white 2003 Honda, and would be willing to trade in your car at double its value. Please get back to me, so we can get you in a new car.

Database terms, Form, Letter, Template