How to create drop-down menu in Excel

Updated: 01/24/2018 by Computer Hope

Excel logoIn Microsoft Excel, drop-down menus may be utilized to present a lot of related information in a more organized and easy-to-read manner. They can also be useful when creating forms where a user would need to select a value for one or more questions. To create a drop-down menu in Excel, follow the steps below.

Creating a drop-down menu

Before proceeding, you'll need to create a list of the values you want to have in the drop-down menu. Enter one value per cell, in the same column.

Tip: This list of values can be created in a second worksheet, allowing users to hide them later.

  1. Click the cell in which you would like to create the drop-down menu.
  2. In the Ribbon menu at the top, click the Data tab.
  3. On the Data tab, click the Data Validation option.
  4. In the Data Validation window, on the Settings tab, click on the drop-down list in the Allow section and select the List option.
  5. Click in the Source field, then highlight the list of the values you want to include in the drop-down menu. The range of values is entered automatically.

Data Validation to create drop-down menu in Excel.

  1. Click the OK button to create the drop-down menu.


If the menu is created successfully, all the values you highlighted to be included. A down arrow is also visible on the right side of the field as you can see in the image below.

Drop-down menu in Excel.