How to insert and display a page number on a document

Updated: 02/27/2019 by Computer Hope

When creating a document in a word processor, you may want the page number to appear on each page of the document. To do this, click the link for the word processor you are using and follow the steps provided.

Microsoft Word

Word 2007 and later

  1. Open Microsoft Word.
  2. Click on the Insert tab in the toolbar.
  3. Click on the Page Number option and select where you want the page number to be inserted.
  4. If you want to change the format of the page numbers, select the Format Page Numbers... option.
Microsoft Word

Word 2003 and earlier

  1. Open Microsoft Word.
  2. Click Insert and select Page Numbers.
  3. In the Page Numbers box, specify the position where you would like the page numbers to appear. For example, bottom right or top-right of the page.
  4. If you want to change the format of how the numbers are displayed, such as displaying roman numeral numbers, click the Format button.
  5. Once you've finished adjusting the settings, click Ok.

Google Docs

  1. Open Google Docs.
  2. Click Insert.
  3. Under Page Number, select the position you want the page number to appear.

OpenOffice Writer

  1. Open OpenOffice Writer.
  2. Click Insert, Fields, and then click Page Number.

Doing the steps above only inserts the page number where the cursor is currently positioned. If you want the page number to be on each of your pages, follow the steps below.

  1. Open OpenOffice Writer.
  2. Click Insert, Header or Footer. Select Header if you want the page number at the top (header) of each of the pages. Select Footer if you want the page number at the bottom (footer) of each of the pages.
  3. Click Default for the header or footer you want.
  4. Move the cursor to header or footer box displayed on the first page and follow the above steps for inserting a page number.

Additional information