How to create and add a signature to an e-mail in Outlook

In Microsoft Outlook, you can create a new signature and add one to an e-mail. The signature helps recipients know who you are and, if desired, can provide your contact details to the recipients.

To create and add a signature to an e-mail in Microsoft Outlook, select a link below, and follow the instructions.

Create a new signature

1. In Microsoft Outlook, open a new, blank e-mail message.
2. In the Ribbon, click the Insert tab.
3. In the Include section, click the Signature option and select Signatures.

4. In the Signatures and Stationery window, click the New button, enter a name for the new signature, and click OK.

5. Make sure the new signature is selected in the Select signature to edit section.
6. In the Edit signature section, enter and format the text for your new signature. When done, click OK to save the new signature.

Add a signature to an e-mail

1. In Microsoft Outlook, open a new or existing e-mail message.
2. In the Ribbon, click the Insert tab.
3. In the Include section, click the Signature option and select a signature to add to the e-mail message.