How to add or edit shapes in Microsoft Word and Excel

Updated: 11/16/2019 by Computer Hope
Microsoft Word shapes

When creating a document in Microsoft Word, or a spreadsheet in Microsoft Excel, users can add many types of shapes to highlight important items. Bringing attention to those items helps readers to better understand the content of the document or spreadsheet. After a shape is added, it can be modified by changing features such as size, color, and fill.

To add and edit a shape in Microsoft Word and Microsoft Excel, select a link below for help.

Add shapes in Microsoft Word

  1. In Microsoft Word, click the Insert tab at the top of the program window.
  2. On the Insert tab, in the Illustrations group, click the Shapes option.

Microsoft Word - Shapes option on Insert tab

  1. Select the type of shape you want to add from the drop-down menu that appears.

Microsoft Word - Selection of shapes to add

Add shapes in Microsoft Excel

  1. In Microsoft Excel, click the Insert tab at the top of the program window.
  2. On the Insert tab, click the Illustrations option, then click the Shapes option.

Microsoft Excel - Shapes option on Insert tab

  1. Select the type of shape you want to add from the drop-down menu that appears.

Microsoft Excel - Selection of shapes to add

Edit shapes in Microsoft Word and Excel

  1. Click on the shape to select it.
  2. Right-click the shape and select Format Shape in the pop-up menu.

Format Shape in Microsoft Word and Excel

  1. After the Format Shape section opens on the right side of the program window. You can change the shape's fill, select the type and fill color (or no fill at all) as well as the size, color, and shape's lines. You can also add shadow, glow, reflection, and other effects.

Format Shape section in Microsoft Word and Excel