Print preview

Updated: 05/21/2018 by Computer Hope
Microsoft Word print preview icon

Print preview is a feature that allows you to view what a printed version of the document would look like on the screen before printing a hard copy. By using print preview, you can find any errors that may exist or fix the layout before printing, which can save ink or toner and paper by not having to print more than once.

To open the print preview feature, click the print preview icon on the toolbar, like that shown in the picture, or click File and choose the Print Preview option.


Some programs, like newer versions of Microsoft Office applications, show a print preview on the Print page. In these cases, there is no Print Preview option in the program's menu.

Shortcut keys

  • Microsoft Word - Press Ctrl+F2 to open the print preview for the document you're currently viewing.
  • All other programs - Many programs do not have a shortcut key for the print preview feature. However, you can press Alt+F to open the File menu and press V, R, or the other underlined character (Mnemonic) for the Print Preview option.

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